Office Workers tech guide fro 2018!
You may have noticed the changes to your online Office 365 web portal. The new page layout keeps everything you need and gives you easy access to your documents. More details below
Easy to search the OneDrive cloud
Next to the heading on the top right, you will find the search box. This lets you search all documents you have access to online. Just start typing and a dropdown will appear with the documents that match your search.
TIP: use descriptive titles for your files so you can find them easily later, don't write report 1 as a title, write report 1 on the future of x and y.
All your Office 365 apps in one place
Under the search are icons for all the office apps you need. You have two options here, first you can use them online just by clicking on the app like Word or OneNote. Alternatively you can download them and install on your computer.
Tip: Check out OneNote, a really powerful note taking app, if you haven't already. It's great for things that need to be remembered but don't need their own doc!
All your documents in one place, OneDrive
Under this are your docs, there are three tabs here, Recent, Printed and Shared with you. Clicking any document will directly open it in your browser.
Tip: Remember to use OndDrive so all your important documents are in the cloud and available for you to use.
We hope this guide is useful, if you don't have Office 365 yet it's easy to set up, and the most cost-effective option for your business. Contact us today for more information and a quote.
RSS stands for Really Simple Syndication. The basic idea is you can read the news the same way you read email. You subscribe to a feed and get notifications when a news publisher has a new story.
This is the RSS icon. Click on it and copy the web address into outlook to subscribe. Don’t worry if it looks like a bunch of random code, RSS feeds don’t display properly in browsers.
Feedly is a good option that works on all platforms, but if you have Microsoft Office, you have Outlook, so don’t need to add another app.
To add a feed in Outlook, just right click on “RSS Subscriptions” on the left, and click “Add New RSS Feed”
Every time the site makes a post, you get a number in the folder, so clicking on the site will show a feed of the latest news.
This can be useful for a lot of things, from keeping up to date on the news to watching your competitors.
How to subscribe to an RSS feed in Outlook?
Step 1: Copy the RSS feed address for example: http://www.bytek.ie/blog?format=rss
Step 2: Open Outlook
Step 3: Right-click on RSS Subscriptions and choose Add new RSS Subscription
Step 4: Past the address in the box from step 1 and click Add.
Now you have subscribed to your first RSS feed. You can find some useful feeds below, so get subscribing!
Here are some useful RSS feeds
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nterested? Email firstname.lastname@example.org or your account manager
It may surprise you to know that the Desk Phone is still important in today’s business environment. We’ve all tried to call someone who answers on a mobile that is losing signal every 5 minutes and sound like they are speaking through a socks.
In a recent survey, 65% of knowledge workers prefer to take business calls on a Desk Phone. 91% of these people agree or strongly agree that phone calls remain an important way to communicate.
You need a modern VoIP phone system to do business. The cost of not acting means your company can’t keep up. Why spend money maintaining legacy systems when you can get a flexible and scalable system for the same money. VoIP phone systems support USB, Bluetooth, BYOD, cloud and mobility but more importantly they save money.
Cisco is the leader in IP Phones and with the 8800 series you get access to next generation audio and video calling. Desktop HD video calling is now affordable. The range supports on-site PBX and cloud phone solutions, say goodbye to your phone bills!
Mobility lets workers work from wherever they need to. With the Cisco 8800 range an Bytek VoIP you can pick up calls and share info on your mobile or Desk Phone, whatever is needed. The phones can work from anywhere with an Internet connection, so moving offices isn’t difficult. Just plug the phones into an Internet connection.
We can look after any business, from 3 to 30,000 employees and up. Our VoIP Engineers can work with your needs to deliver a modern, fast and affordable phone system so you can focus on your business. Visit our VoIP Portal or Contact Us Today!
Everyone is getting more and more addicted to their phones and companies are designing apps to suck away your attention. When you need to concentrate, getting the phone out of the way is important. Try these three tactics to save time and get more work done.
Stop or the tree gets it with the Forest app
This app lets you grow a virtual forest while not using yoru phone, if you use yoru phone during the set time, the cute little tree you are growing will die. A funny way to help you avoid using the phone. Get the app for iPhone and Android.
Speed up charging and kill distractions with Aeroplane mode
Not just for travel, Aeroplane mode lets you turn off every network on your phone with one tap. The great thing is it also speeds up the charging process as your phone isn't using power on 3G, Wi-Fi and Bluetooth. Try do this when you need to get some serious work done.
Notifications are time killers, turn them off!
You don't need to answer notifications. Every one of them is a time suck, so turn them off.
- On the iPhone, there is a notification section in settings.
- On Android, you can prevent apps from using notifications in the app settings or in the individual app settings.
- Leave on breaking news on if you must, but you don't need 3 different ones, reporting the same thing.
- Turn off email notifications and only answer email at design ated times, if the need you that badly they can call you.
Hope these tips help, remember you can contact Bytek IT Solutions for all your Mobile, Network and IT Helpdesk needs.
Everyone is worried about Internet Security
We hear horror stories about Cybercrime, Ransomware and data losses. We put together some interesting TED talks that cover a lot of issues in Internet Security.
Where does Cybercrime come from?
2 billion personal records stole last year. This talk gives some useful information on the scope of cybercrime as well as proposing ways to deal with it. The talk shows how the dark web acts like a marketplace for attacks. IBM has opened up its cyber threat database.
Wire Tapping the Secret Service, Don't try this at home!
This video is funny but shows some serious flaws. The reputation of your business is easy to attack online. Make sure that you search for your business name and that you are in control of all your online listings. Setting up a Google News alert for your business name can automate this process.
This is an old talk, but a good one, talking about the feeling of security versus the reality. Bruce Schneier is a well know Internet Security expert with a blog that is well worth reading, find out about security theatre and a false sense of insecurity
Avoiding Ransomware and Cybercrime at Work
Read our earlier blog post on how to avoid Cybercrime and protect your Internet Security. This free guide shows employees how to avoid phishing emails.
Bytek IT Solutions offers a range of security services. To start with we can do a complete IT Audit. Our engineers can fix any issues and we can supply updated hardware and help you move to the cloud. We can also update your network and install a firewall and set up a ransom ware proof backup solution. Don’t put your business at risk with out of date IT, contact us today.
Everyone needs to use Microsoft Word for something. Here are the tips and tricks you might have missed to speed up your workday.
The toolbar at the bottom of the document is useful.
On the left,
· Word count,
· Page number,
· The book icon which goes right to spellcheck
· Language option,
On the right
· zoom slider and buttons
· Read Mode is for reading a document using he full screen
· Print Layout shoes the page as it would appear on a printed page
· Web View lets you see the document as it would appear on the web
When you open Word, in the home ribbon, you can see a series of style options. These let you quickly change the font, colour and layout of the document. You can expand the list and see more options. This is a great way to quickly make your document look professional.
You can have multiple documents open at once. The quickest way to get a new blank document is to hit CTRL + N. If you want to apply a template first, click the file ribbon and then click New. Then click the theme you want. You can also save your own theme. If you have multiple documents open at once, you can close one by hitting CTRL + W.
If you want to change a piece of text you may need to select it, this can be done with the mouse or by holding shift and an arrow key. Hitting CTRL + B will turn on Bold, CTRL + U turns on Underline, and CTRL + I make the text Italic.
Sometimes you need a sub script or superscript. For Squares in maths for example. CTRL + Shift + =, Superscript CTRL + =, Subscript.
Remember that the latest versions of Microsoft Word are not only on Desktop. Office 365 features a Web, iPhone and Android version of Microsoft Word. If you want to know more about Office 365 or any other IT service, Contact Us Today!