Productivity

Microsoft Word Quick Tips and Shortcuts

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Everyone needs to use Microsoft Word for something.  Here are the tips and tricks you might have missed to speed up your workday.

The toolbar at the bottom of the document is useful. 

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On the left,

·         Word count,

·         Page number,

·         The book icon which goes right to spellcheck

·         Language option,

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On the right

·         zoom slider and buttons

·         Read Mode is for reading a document using he full screen

·         Print Layout shoes the page as it would appear on a printed page

·         Web View lets you see the document as it would appear on the web 

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When you open Word, in the home ribbon, you can see a series of style options.  These let you quickly change the font, colour and layout of the document.  You can expand the list and see more options. This is a great way to quickly make your document look professional.

You can have multiple documents open at once.  The quickest way to get a new blank document is to hit CTRL + N.  If you want to apply a template first, click the file ribbon and then click New.  Then click the theme you want.  You can also save your own theme. If you have multiple documents open at once, you can close one by hitting CTRL + W.

If you want to change a piece of text you may need to select it, this can be done with the mouse or by holding shift and an arrow key. Hitting CTRL + B will turn on Bold, CTRL + U turns on Underline, and CTRL + I make the text Italic.

Sometimes you need a sub script or superscript.  For Squares in maths for example. CTRL + Shift + =, Superscript CTRL + =, Subscript.

Remember that the latest versions of Microsoft Word are not only on Desktop. Office 365 features a Web, iPhone and Android version of Microsoft Word.  If you want to know more about Office 365 or any other IT service, Contact Us Today!  

These 5 useful websites will make you more productive

Useful Websites for Work to make you productive

Useful Websites for Work to make you productive

Easy way to schedule a meeting with a large group

You’ve all been there.  Trying to arrange a meeting with a large group, all with different calendar systems, and it just turns into a long email thread from hell. 

Doodle will solve this problem.  Doodle lets you do a poll online, with a list of names and a tick next to the times they are available.  You have several options and can do a lot with the advanced features.  One advanced tip is if you want to change the answers you made, go back to the poll and click on your name.  There will be an option to change the answer you submitted to Doodle.

Quickest way to send large files?

Sending large files can be a pain.  Most email clients have attachment limits, not everyone has a cloud storage system and different providers aren’t compatible.

WeTransfer does one thing well, sending large files.  Simply provide the email of the person you want to send a file to, then upload it.  This site really couldn’t be easier, and makes sending large files very easy.  It is also good for uploading on a slow internet connection as it will keep retrying and won’t leave you with a dropped file after 90%.

Warning.  Only open files you are expecting.  If you are unsure, ring the person who sent the file and make sure it isn’t a cyberattack.  Read our guide on avoiding cyberattacks here.

Websites to help you concentrate at work.

Sometimes it’s difficult to concentrate at work.  A bit of ambient noise can help to solve this.  ambient-mixer.com is a site with pre-made playlists of ambient noise.  You can customise these and make new ones. 

Best source for work advice?

Most questions have already been answered.  This may shock some people but if you are looking for the answer, someone else is too. 

The best way to check is to search YouTube.  From maths to IT to phones, if you search you will probably find someone going through exactly how to solve the issue you are having.

Searching Datasets and much more

Comparing multiple data sets, doing advanced calculations or conversions and the like can be difficult on your typical search engine. 

Wolfram Alpha calls itself a computation engine, so it does more advanced calculations and search.  Above is how it answers a question about the volume of a sphere.  Look at the homepage for some of the questions it can answer. 

Skype for Business

Arranging international calls is easy with Skype for Business.  Skype lets you have meetings with up to 250 people.  To join a meeting, all you need is a phone line or an internet connection.  If you are using Outlook, Skype for Business integrates with it to show contacts online status. 

Bytek IT Solutions can help your business by offering VoIP, Helpdesk and Office 365.  Talk to us about your IT needs today.