Outlook

Are you using RSS in Outlook? An easy way to keep track of the news

RSS News in OUtlook

RSS stands for Really Simple Syndication. The basic idea is you can read the news the same way you read email. You subscribe to a feed and get notifications when a news publisher has a new story.

RSS Icon

RSS Icon

This is the RSS icon. Click on it and copy the web address into outlook to subscribe. Don’t worry if it looks like a bunch of random code, RSS feeds don’t display properly in browsers.  

Feedly is a good option that works on all platforms, but if you have Microsoft Office, you have Outlook, so don’t need to add another app.

To add a feed in Outlook, just right click on “RSS Subscriptions” on the left, and click “Add New RSS Feed”

Every time the site makes a post, you get a number in the folder, so clicking on the site will show a feed of the latest news.

This can be useful for a lot of things, from keeping up to date on the news to watching your competitors.

How to subscribe to an RSS feed in Outlook?

Step 1: Copy the RSS feed address for example: http://www.bytek.ie/blog?format=rss 

Step 2: Open Outlook

Step 3: Right-click on RSS Subscriptions and choose Add new RSS Subscription

Step 4: Past the address in the box from step 1 and click Add.

Now you have subscribed to your first RSS feed. You can find some useful feeds below, so get subscribing!

Here are some useful RSS feeds

This is just one of the great features in Outlook. Check out our Outlook cheat sheet and learn how to unsend emails in Outlook. If you want Office 365 or other IT services, contact us today.

Recall or Unsend an email in Outlook

Recall Email

It can be embarrassing sending the wrong email, but sometimes you can recall it.  We outline your options below. 

How to Recall an email in Outlook

If both parties use Outlook, then recalling or recalling and replacing is possible, once the receiver hasn’t opened the email.

To recall the email, first go to the sent folder and open the email you want to unsend.  In the Message ribbon, on the right in the more box, click the actions drop-down menu and click Recall message.

Recall Unsend an Email in OUtlook

You have two options here,

Recall or Replace an email in Outlook

-          “Delete Unread Copies of this message “ will delete the unread messages

-          “Delete Unread copies and replace with a new message ” will let you send a replacement message.

Important.  These will only work if the message is unread and if the person who got the message uses Outlook.

When you send a request, you will get an email saying it was successful or not. 

Recalled email message

If the receiver doesn’t use Outlook

If the receiver uses a different email client, there is not a lot you can do.  The Recall option will send them an email saying the sender has asked for the email to be recalled, but the wrongly sent email will still be in their inbox. 

Bytek can help with this and other IT needs for small and medium businesses.  For a quote of expert advice, Contact Us Today!

Outlook Cheat Sheet, Outlook Tips and Keyboard Shortcuts

Outlook is a great application for managing email.  Here are some features and tips you may not know about that can speed up your workday.  

Keyboard Shortcuts for email in Outlook

Keyboard shortcuts help speed up your Outlook use.

  • To reply to an email, hit CTRL + R
  • There are two ways to send an email, hit CTRL + Enter or ALT + S
  • Quickly forward your email, hit CTRL + F or ALT + W
  • Hit CTRL + N for a new email.
  • Hit F5 to send and receive all emails

Quickly find contacts in Outlook

If you are sending an email to someone in your internal address book. Click in the “To” field and type the first one or two letters of the person’s name, then hit Ctrl + K.  This will bring up a list of all people with a similar name.

Outlook also has a Calendar

Here's how to find the Calendar

Here's how to find the Calendar

You can take notes of upcoming events in your calendar, but the best feature is inviting others to meetings.  This is a business standard and it is in the middle of Outlook.

  • Go to a specific date, hit CTRL + G
  • Switch to week view, CTRL + W

Manage your Contacts in Outlook

On the left panel at the bottom are several icons.  If you click contacts, you can manage all

Tasks in Outlook

Keep track of all those tasks, link them to emails and add due dates and priorities.

Taking Notes in Outlook

Hit CTRL + SHIFT + N to make a quick note anywhere.

To view notes, click the three dots on the bottom of the left panel,

Click notes.

On the Go with the Outlook App

Don’t forget to check out the free Outlook app for iPhone and Android, and find out how to get your Outlook email on your iPhone here.   Keeping all these functions in one app speeds up your workday and helps keep your business on track.

Keep in touch

Bytek offers a wide range of services including managed email, Office 365 and Helpdesk.  To find out how we can help your business, Contact us today!

How to set up Outlook email on your iPhone

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There are two slightly different ways to do this and they are outlined below. 

Getting Office 365 up and running on your iPhone

Go to Settings – Mail – Accounts -  Add Account

Select Microsoft Exchange as shown in shot 1,

Then just enter your username and password and it’s done.

Setting up an Exchange server outlook email (in-house email) with an iPhone

If you don’t have Office 365 don’t worry, you can still get you exchange email on your iPHoneHowever, we do recommend moving to Office 365, as it is a great service.

Go to Settings - Mail – Accounts - Add Account

Select Microsoft Exchange

Enter email address and password

Next – Continue

Enter Server e.g. mail.bytek.ie (Contact Bytek if you don’t know this)

Domain Optional

Enter Username (Your PC login username)

Enter Password (Your PC login password)

Select Next

Then hit done and use your mail

If this doesn’t work contact helpdesk@bytek.ie