Microsoft

All new Office.com, the cloud and Office 365 made easier to use!

You may have noticed the changes to your online Office 365 web portal. The new page layout keeps everything you need and gives you easy access to your documents. More details below 

Easy to search the OneDrive cloud 

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Next to the heading on the top right, you will find the search box. This lets you search all documents you have access to online. Just start typing and a dropdown will appear with the documents that match your search. 

TIP: use descriptive titles for your files so you can find them easily later, don't write report 1 as a title, write report 1 on the future of x and y. 

All your Office 365 apps in one place

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Under the search are icons for all the office apps you need. You have two options here, first you can use them online just by clicking on the app like Word or OneNote. Alternatively you can download them and install on your computer. 

Tip: Check out OneNote, a really powerful note taking app, if you haven't already. It's great for things that need to be remembered but don't need their own doc! 

All your documents in one place, OneDrive

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Under this are your docs, there are three tabs here, Recent, Printed and Shared with you. Clicking any document will directly open it in your browser.  

Tip: Remember to use OndDrive so all your important documents are in the cloud and available for you to use.  

We hope this guide is useful, if you don't have Office 365 yet it's easy to set up, and the most cost-effective option for your business. Contact us today for more information and a quote.

Doing these 3 things can help you manage your phone addiction

Addicted to your phone?

Everyone is getting more and more addicted to their phones and companies are designing apps to suck away your attention. When you need to concentrate, getting the phone out of the way is important. Try these three tactics to save time and get more work done.

Stop or the tree gets it with the Forest app

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This app lets you grow a virtual forest while not using yoru phone, if you use yoru phone during the set time, the cute little tree you are growing will die.  A funny way to help you avoid using the phone. Get the app for iPhone and Android.

Speed up charging and kill distractions with Aeroplane mode

Not just for travel, Aeroplane mode lets you turn off every network on your phone with one tap. The great thing is it also speeds up the charging process as your phone isn't using power on 3G, Wi-Fi and Bluetooth. Try do this when you need to get some serious work done.

Notifications are time killers, turn them off!

You don't need to answer notifications. Every one of them is a time suck, so turn them off.

  • On the iPhone, there is a notification section in settings.
  • On Android, you can prevent apps from using notifications in the app settings or in the individual app settings.
  • Leave on breaking news on if you must, but you don't need 3 different ones, reporting the same thing.
  • Turn off email notifications and only answer email at design ated times, if the need you that badly they can call you.

Hope these tips help, remember you can contact Bytek IT Solutions for all your Mobile, Network and IT Helpdesk needs. 

Make sure you know these important Excel basics

Excel is used in every business.  The tool is not just for making accounts, it has some very powerful chart and graphic facilities and it can even be used to do Data Science.  Make sure you know these basics to keep your skills up to date. 

Workbook and Worksheet, what’s the difference?

A new Excel file is called a Workbook and comes with one Worksheet.  The Workbook can have up to 255 Worksheets, although this mightn’t be a good idea.  Each Worksheet has approximately 16 million cells, so you won’t run out.  

If you are working on something with related tables, then adding a new Worksheet might make it easier to manage.  Hit Shift + F11 to add a new worksheet.  Your worksheets are shown in tabs on the bottom left.  By default, these will be called sheet 1, sheet 2 etc. but you can right click on them to rename and make them easier to understand. 

To move between worksheets just click on the tab, or hit CTRL + Page Up or CTRL + Page Down to move between worksheets.

Inserting rows and columns in Excel

Hit CTRL, Shift and the + Key to open the insert box.  This box lets you add rows or columns as well as shifting selected cells around the worksheet.  Remember if you do something wrong, keep hitting CTRL + Z to undo. 

Select text in Excel

Sometimes you need to do an operation on an entire row or column.  To select the entire row, go to the row and hit Shift and Space.  To select a column, go to the column and hit CTRL and Space. 

Autofill cells. 

If you want the same piece of text to fill an entire row or column, it’s easy.  Simply write the data in one cell, then move the mouse over the little square at the bottom right of the cell.  When the mouse turns from a large plus to a small plus, click and drag to where you want the text to be added to. 

What would you like to know about Excel?  Anything you are having difficulty with?  Leave a comment and we’ll write more blog posts answering your questions. 

Beyond Slide Decks, 5 Surprising Uses for PowerPoint

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Social Media Graphics with PowerPoint

When posting to Facebook or Twitter, it can help to add an image.  These images make the post stand out and get more people to visit your website or contact you.  You can simply do a background colour with some text, or add text to an image by using the image as a background. This is also useful if you want to share more than 140 characters in one tweet.  When you save the slide, you can save it as a JPEG file.

Quick Sign with PowerPoint

Make a quick sign with PowerPoint

To make a quick sign, just use the title slide.  You can add text and insert shapes like arrows above.  

Easy to edit flowchart with PowerPoint

Easy to edit Flowchart

Sometimes you need to make a diagram to explain something.  Mind maps and flowcharts can be useful.  In the Home ribbon in PowerPoint in the drawing section you can add shapes.  Just click on the shapes to add text to them.  You can resize the shapes and change the background colour and text colour.  You can also add arrows between the shapes.  If you save the file as a .pptx file as well as a JPEG, you can share the JPEG on social or add it to documents, but you can go back to the .pptx file and change the text and arrangement for later.  

Large Format Poster with PowerPoint

Large display posters

If you need to design a large display poster for a shop, office or tradeshow, you can do it with PowerPoint.  The slide will print well no matter what size it is

Website Wireframe with PowerPoint

Wireframe or Prototype?

While making a finished website is beyond PowerPoint, you can design a rough outline of what your site will look like.  This can be useful to get the ball rolling with a designer, or to discuss options internally.  If you insert a link in a slide, you can have the destination as another slide.  This feature can make the presentation behave a bit like a website.  You can also design an app or a piece of software in the same way.   

Recall or Unsend an email in Outlook

Recall Email

It can be embarrassing sending the wrong email, but sometimes you can recall it.  We outline your options below. 

How to Recall an email in Outlook

If both parties use Outlook, then recalling or recalling and replacing is possible, once the receiver hasn’t opened the email.

To recall the email, first go to the sent folder and open the email you want to unsend.  In the Message ribbon, on the right in the more box, click the actions drop-down menu and click Recall message.

Recall Unsend an Email in OUtlook

You have two options here,

Recall or Replace an email in Outlook

-          “Delete Unread Copies of this message “ will delete the unread messages

-          “Delete Unread copies and replace with a new message ” will let you send a replacement message.

Important.  These will only work if the message is unread and if the person who got the message uses Outlook.

When you send a request, you will get an email saying it was successful or not. 

Recalled email message

If the receiver doesn’t use Outlook

If the receiver uses a different email client, there is not a lot you can do.  The Recall option will send them an email saying the sender has asked for the email to be recalled, but the wrongly sent email will still be in their inbox. 

Bytek can help with this and other IT needs for small and medium businesses.  For a quote of expert advice, Contact Us Today!

How to set up Outlook email on your iPhone

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There are two slightly different ways to do this and they are outlined below. 

Getting Office 365 up and running on your iPhone

Go to Settings – Mail – Accounts -  Add Account

Select Microsoft Exchange as shown in shot 1,

Then just enter your username and password and it’s done.

Setting up an Exchange server outlook email (in-house email) with an iPhone

If you don’t have Office 365 don’t worry, you can still get you exchange email on your iPHoneHowever, we do recommend moving to Office 365, as it is a great service.

Go to Settings - Mail – Accounts - Add Account

Select Microsoft Exchange

Enter email address and password

Next – Continue

Enter Server e.g. mail.bytek.ie (Contact Bytek if you don’t know this)

Domain Optional

Enter Username (Your PC login username)

Enter Password (Your PC login password)

Select Next

Then hit done and use your mail

If this doesn’t work contact helpdesk@bytek.ie