Office Workers tech guide fro 2018!
Social Media Graphics with PowerPoint
When posting to Facebook or Twitter, it can help to add an image. These images make the post stand out and get more people to visit your website or contact you. You can simply do a background colour with some text, or add text to an image by using the image as a background. This is also useful if you want to share more than 140 characters in one tweet. When you save the slide, you can save it as a JPEG file.
Make a quick sign with PowerPoint
To make a quick sign, just use the title slide. You can add text and insert shapes like arrows above.
Easy to edit Flowchart
Sometimes you need to make a diagram to explain something. Mind maps and flowcharts can be useful. In the Home ribbon in PowerPoint in the drawing section you can add shapes. Just click on the shapes to add text to them. You can resize the shapes and change the background colour and text colour. You can also add arrows between the shapes. If you save the file as a .pptx file as well as a JPEG, you can share the JPEG on social or add it to documents, but you can go back to the .pptx file and change the text and arrangement for later.
Large display posters
If you need to design a large display poster for a shop, office or tradeshow, you can do it with PowerPoint. The slide will print well no matter what size it is
Wireframe or Prototype?
While making a finished website is beyond PowerPoint, you can design a rough outline of what your site will look like. This can be useful to get the ball rolling with a designer, or to discuss options internally. If you insert a link in a slide, you can have the destination as another slide. This feature can make the presentation behave a bit like a website. You can also design an app or a piece of software in the same way.
Outlook is a great application for managing email. Here are some features and tips you may not know about that can speed up your workday.
Keyboard Shortcuts for email in Outlook
Keyboard shortcuts help speed up your Outlook use.
- To reply to an email, hit CTRL + R
- There are two ways to send an email, hit CTRL + Enter or ALT + S
- Quickly forward your email, hit CTRL + F or ALT + W
- Hit CTRL + N for a new email.
- Hit F5 to send and receive all emails
Quickly find contacts in Outlook
If you are sending an email to someone in your internal address book. Click in the “To” field and type the first one or two letters of the person’s name, then hit Ctrl + K. This will bring up a list of all people with a similar name.
Outlook also has a Calendar
You can take notes of upcoming events in your calendar, but the best feature is inviting others to meetings. This is a business standard and it is in the middle of Outlook.
- Go to a specific date, hit CTRL + G
- Switch to week view, CTRL + W
Manage your Contacts in Outlook
On the left panel at the bottom are several icons. If you click contacts, you can manage all
Tasks in Outlook
Keep track of all those tasks, link them to emails and add due dates and priorities.
Taking Notes in Outlook
Hit CTRL + SHIFT + N to make a quick note anywhere.
To view notes, click the three dots on the bottom of the left panel,
On the Go with the Outlook App
Don’t forget to check out the free Outlook app for iPhone and Android, and find out how to get your Outlook email on your iPhone here. Keeping all these functions in one app speeds up your workday and helps keep your business on track.
Keep in touch
Bytek offers a wide range of services including managed email, Office 365 and Helpdesk. To find out how we can help your business, Contact us today!