Bytek Tech Tips

All new Office.com, the cloud and Office 365 made easier to use!

You may have noticed the changes to your online Office 365 web portal. The new page layout keeps everything you need and gives you easy access to your documents. More details below 

Easy to search the OneDrive cloud 

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Next to the heading on the top right, you will find the search box. This lets you search all documents you have access to online. Just start typing and a dropdown will appear with the documents that match your search. 

TIP: use descriptive titles for your files so you can find them easily later, don't write report 1 as a title, write report 1 on the future of x and y. 

All your Office 365 apps in one place

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Under the search are icons for all the office apps you need. You have two options here, first you can use them online just by clicking on the app like Word or OneNote. Alternatively you can download them and install on your computer. 

Tip: Check out OneNote, a really powerful note taking app, if you haven't already. It's great for things that need to be remembered but don't need their own doc! 

All your documents in one place, OneDrive

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Under this are your docs, there are three tabs here, Recent, Printed and Shared with you. Clicking any document will directly open it in your browser.  

Tip: Remember to use OndDrive so all your important documents are in the cloud and available for you to use.  

We hope this guide is useful, if you don't have Office 365 yet it's easy to set up, and the most cost-effective option for your business. Contact us today for more information and a quote.

Are you using RSS in Outlook? An easy way to keep track of the news

RSS News in OUtlook

RSS stands for Really Simple Syndication. The basic idea is you can read the news the same way you read email. You subscribe to a feed and get notifications when a news publisher has a new story.

  RSS Icon

RSS Icon

This is the RSS icon. Click on it and copy the web address into outlook to subscribe. Don’t worry if it looks like a bunch of random code, RSS feeds don’t display properly in browsers.  

Feedly is a good option that works on all platforms, but if you have Microsoft Office, you have Outlook, so don’t need to add another app.

To add a feed in Outlook, just right click on “RSS Subscriptions” on the left, and click “Add New RSS Feed”

Every time the site makes a post, you get a number in the folder, so clicking on the site will show a feed of the latest news.

This can be useful for a lot of things, from keeping up to date on the news to watching your competitors.

How to subscribe to an RSS feed in Outlook?

Step 1: Copy the RSS feed address for example: http://www.bytek.ie/blog?format=rss 

Step 2: Open Outlook

Step 3: Right-click on RSS Subscriptions and choose Add new RSS Subscription

Step 4: Past the address in the box from step 1 and click Add.

Now you have subscribed to your first RSS feed. You can find some useful feeds below, so get subscribing!

Here are some useful RSS feeds

This is just one of the great features in Outlook. Check out our Outlook cheat sheet and learn how to unsend emails in Outlook. If you want Office 365 or other IT services, contact us today.

Doing these 3 things can help you manage your phone addiction

Addicted to your phone?

Everyone is getting more and more addicted to their phones and companies are designing apps to suck away your attention. When you need to concentrate, getting the phone out of the way is important. Try these three tactics to save time and get more work done.

Stop or the tree gets it with the Forest app

Forrest App.png

This app lets you grow a virtual forest while not using yoru phone, if you use yoru phone during the set time, the cute little tree you are growing will die.  A funny way to help you avoid using the phone. Get the app for iPhone and Android.

Speed up charging and kill distractions with Aeroplane mode

Not just for travel, Aeroplane mode lets you turn off every network on your phone with one tap. The great thing is it also speeds up the charging process as your phone isn't using power on 3G, Wi-Fi and Bluetooth. Try do this when you need to get some serious work done.

Notifications are time killers, turn them off!

You don't need to answer notifications. Every one of them is a time suck, so turn them off.

  • On the iPhone, there is a notification section in settings.
  • On Android, you can prevent apps from using notifications in the app settings or in the individual app settings.
  • Leave on breaking news on if you must, but you don't need 3 different ones, reporting the same thing.
  • Turn off email notifications and only answer email at design ated times, if the need you that badly they can call you.

Hope these tips help, remember you can contact Bytek IT Solutions for all your Mobile, Network and IT Helpdesk needs. 

Learn about Internet Security with these 3 TED Talks

Everyone is worried about Internet Security

Internet Security at Work

We hear horror stories about Cybercrime, Ransomware and data losses. We put together some interesting TED talks that cover a lot of issues in Internet Security. 

Where does Cybercrime come from?

2 billion personal records stole last year. This talk gives some useful information on the scope of cybercrime as well as proposing ways to deal with it. The talk shows how the dark web acts like a marketplace for attacks. IBM has opened up its cyber threat database.

Wire Tapping the Secret Service, Don't try this at home!

This video is funny but shows some serious flaws. The reputation of your business is easy to attack online. Make sure that you search for your business name and that you are in control of all your online listings. Setting up a Google News alert for your business name can automate this process.

Reconceptualizing Security

This is an old talk, but a good one, talking about the feeling of security versus the reality. Bruce Schneier is a well know Internet Security expert with a blog that is well worth reading, find out about security theatre and a false sense of insecurity

Avoiding Ransomware and Cybercrime at Work

Read our earlier blog post on how to avoid Cybercrime and protect your Internet Security. This free guide shows employees how to avoid phishing emails.

Bytek IT Solutions offers a range of security services. To start with we can do a complete IT Audit. Our engineers can fix any issues and we can supply updated hardware and help you move to the cloud. We can also update your network and install a firewall and set up a ransom ware proof backup solution. Don’t put your business at risk with out of date IT, contact us today.

 

Microsoft Word Quick Tips and Shortcuts

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Everyone needs to use Microsoft Word for something.  Here are the tips and tricks you might have missed to speed up your workday.

The toolbar at the bottom of the document is useful. 

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On the left,

·         Word count,

·         Page number,

·         The book icon which goes right to spellcheck

·         Language option,

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On the right

·         zoom slider and buttons

·         Read Mode is for reading a document using he full screen

·         Print Layout shoes the page as it would appear on a printed page

·         Web View lets you see the document as it would appear on the web 

Microsoft Word Style Options.png

When you open Word, in the home ribbon, you can see a series of style options.  These let you quickly change the font, colour and layout of the document.  You can expand the list and see more options. This is a great way to quickly make your document look professional.

You can have multiple documents open at once.  The quickest way to get a new blank document is to hit CTRL + N.  If you want to apply a template first, click the file ribbon and then click New.  Then click the theme you want.  You can also save your own theme. If you have multiple documents open at once, you can close one by hitting CTRL + W.

If you want to change a piece of text you may need to select it, this can be done with the mouse or by holding shift and an arrow key. Hitting CTRL + B will turn on Bold, CTRL + U turns on Underline, and CTRL + I make the text Italic.

Sometimes you need a sub script or superscript.  For Squares in maths for example. CTRL + Shift + =, Superscript CTRL + =, Subscript.

Remember that the latest versions of Microsoft Word are not only on Desktop. Office 365 features a Web, iPhone and Android version of Microsoft Word.  If you want to know more about Office 365 or any other IT service, Contact Us Today!  

5 Android Apps you might not know about

 Android Apps

Android Apps

Whether your phone is a Samsung, Sony, HTC or Huawei, a lot of people are using Androis.  We put together a list of the best and most useful Android apps around.  If you have a good app, share it in the comments.   

Pocket

 Pocket App using Text to Speech feature

Pocket App using Text to Speech feature

Everyone needs to sue this app. Pocket is your personal library for useful links, blog posts and news articles as well as videos. There is an iOS, Android and desktop extension so you can bring it everywhere. 

You save links to pocket then you can read them in a simplified view.  You choose the text size and colour, and if your eyes are tired, you can get your phone to read it to you, just click Listen(TTS). The app also has a social feature that lets you follow journalists and your friends, and makes a feed of recommended articles. 

Nuzzel

Nuzzel is a social news app that makes it easy to keep track of what your friends are sharing. Connect your Twitter and Facebook and see articles your friends share in a handy feed. You can set up filters so you are notified when a number of friends share something.  You can also subscribe to topics to get the, latest news. 

Train Times Ireland

This app is a great app for all Irish Rail times, Intercity, Commuter and DART. The design is tidier and easier to use than the official Irish Rail app, and it has the same times and information.  There is a paid version with additional features, but the free app is perfectly usable.

Microsoft Office Lens

This app is the easiest and best way to scan documents.  Just open the app and wait for the line to appear around the document, then take the photo.  This is also good for scanning ID cards or Passports, Business cards or parts of documents.  There are a lot of sharing options as well.  This app may mean you can replace your scanner with your smartphone.

DreamLab

 Starting DreamLab

Starting DreamLab

There have been a lot of advances in medicine and biology in the past few years.  Making new drugs and researching new treatments requires a lot of computing power.  With this app, you can help out.  Thousands of DreamLab users lend their phone’s spare computing power to work together to do small parts of this research.  This uses a small amount of Data and you can choose how much data and wifi to use. 

Let us know what you think of these apps.  Can you recommend some apps we should write about?

Can we help you?  We offer a full Mobile Device Management service, read more here

Finding Answers Online – 3 of the Best Websites

 Got Questions?

Got Questions?

There are a lot of sites out there, and some can have a lot of bad information. Here are some resources for getting good answers to your questions.

Stack Exchange

This site originally started as a programmer site, but it now covers all kinds of questions. You can search existing questions or choose where to post your question.

You can view the profile of the person who answers the question and see how many upvotes and badges they get. This site has a lot of experts on it.  Check out Stack Exchange here.

Quora

Quora is a great Q&A site. It covers every topic and you can comment and ask new questions and tag the relevant topic.

YouTube

YouTube has general information on almost anything. Some channels are making well produced educational content. You can also find many recorded conference speeches and presentations. If you go to youtube.com/edu you can find videos from top universities around the world. 

Promote your business by sharing your expertise.

Stack Exchange, Quora and YouTube are great places to share your expertise. You can include links to your business website in your bio and develop good business leads.

While these websites can be useful, they do not come with a guarantee. If the answer is critical to your business, you should consider paying experts. For Expert IT support, talk to Bytek today. Our expert Helpdesk can support all your business IT needs.

These 5 useful websites will make you more productive

 Useful Websites for Work to make you productive

Useful Websites for Work to make you productive

Easy way to schedule a meeting with a large group

You’ve all been there.  Trying to arrange a meeting with a large group, all with different calendar systems, and it just turns into a long email thread from hell. 

Doodle will solve this problem.  Doodle lets you do a poll online, with a list of names and a tick next to the times they are available.  You have several options and can do a lot with the advanced features.  One advanced tip is if you want to change the answers you made, go back to the poll and click on your name.  There will be an option to change the answer you submitted to Doodle.

Quickest way to send large files?

Sending large files can be a pain.  Most email clients have attachment limits, not everyone has a cloud storage system and different providers aren’t compatible.

WeTransfer does one thing well, sending large files.  Simply provide the email of the person you want to send a file to, then upload it.  This site really couldn’t be easier, and makes sending large files very easy.  It is also good for uploading on a slow internet connection as it will keep retrying and won’t leave you with a dropped file after 90%.

Warning.  Only open files you are expecting.  If you are unsure, ring the person who sent the file and make sure it isn’t a cyberattack.  Read our guide on avoiding cyberattacks here.

Websites to help you concentrate at work.

Sometimes it’s difficult to concentrate at work.  A bit of ambient noise can help to solve this.  ambient-mixer.com is a site with pre-made playlists of ambient noise.  You can customise these and make new ones. 

Best source for work advice?

Most questions have already been answered.  This may shock some people but if you are looking for the answer, someone else is too. 

The best way to check is to search YouTube.  From maths to IT to phones, if you search you will probably find someone going through exactly how to solve the issue you are having.

Searching Datasets and much more

Comparing multiple data sets, doing advanced calculations or conversions and the like can be difficult on your typical search engine. 

Wolfram Alpha calls itself a computation engine, so it does more advanced calculations and search.  Above is how it answers a question about the volume of a sphere.  Look at the homepage for some of the questions it can answer. 

Skype for Business

Arranging international calls is easy with Skype for Business.  Skype lets you have meetings with up to 250 people.  To join a meeting, all you need is a phone line or an internet connection.  If you are using Outlook, Skype for Business integrates with it to show contacts online status. 

Bytek IT Solutions can help your business by offering VoIP, Helpdesk and Office 365.  Talk to us about your IT needs today.