Outlook Cheat Sheet, Outlook Tips and Keyboard Shortcuts

Outlook is a great application for managing email.  Here are some features and tips you may not know about that can speed up your workday.  

Keyboard Shortcuts for email in Outlook

Keyboard shortcuts help speed up your Outlook use.

  • To reply to an email, hit CTRL + R
  • There are two ways to send an email, hit CTRL + Enter or ALT + S
  • Quickly forward your email, hit CTRL + F or ALT + W
  • Hit CTRL + N for a new email.
  • Hit F5 to send and receive all emails

Quickly find contacts in Outlook

If you are sending an email to someone in your internal address book. Click in the “To” field and type the first one or two letters of the person’s name, then hit Ctrl + K.  This will bring up a list of all people with a similar name.

Outlook also has a Calendar

Here's how to find the Calendar

Here's how to find the Calendar

You can take notes of upcoming events in your calendar, but the best feature is inviting others to meetings.  This is a business standard and it is in the middle of Outlook.

  • Go to a specific date, hit CTRL + G
  • Switch to week view, CTRL + W

Manage your Contacts in Outlook

On the left panel at the bottom are several icons.  If you click contacts, you can manage all

Tasks in Outlook

Keep track of all those tasks, link them to emails and add due dates and priorities.

Taking Notes in Outlook

Hit CTRL + SHIFT + N to make a quick note anywhere.

To view notes, click the three dots on the bottom of the left panel,

Click notes.

On the Go with the Outlook App

Don’t forget to check out the free Outlook app for iPhone and Android, and find out how to get your Outlook email on your iPhone here.   Keeping all these functions in one app speeds up your workday and helps keep your business on track.

Keep in touch

Bytek offers a wide range of services including managed email, Office 365 and Helpdesk.  To find out how we can help your business, Contact us today!